Senior Records Management Specialist at Qatar Foundation

Qatar Foundation for Education, Science and Community Development is a private, chartered, nonprofit organization, founded in 1995 by His Highness Sheikh Hamad Bin Khalifa Al-Thani, Emir of Qatar. Guided by the principle that a nation’s greatest resource is the potential of its people, Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education, research and community welfare.

Brief Description

• Giving consultation and guidance to all layers of QF (from executives to operational levels)
• leading the Records Management projects
• analysing the organization’s practices, identifying gaps and planning corrective actions
• supervising, coaching and training of staff
• researching and benchmarking on advanced solutions
• develop and implement new initiatives

Detailed Description

• Maintains specialized knowledge, certifications and skills to support the directorate in its strategic objective of becoming a center of excellence
• Give consultation & train all layers of QF (from executives to operational staff) in regards to records management, document control and information governance
• Manage & lead the records management programme projects and functions as focal point;
• Develop, implement & maintain the specialized records management tools (file plan, metadata model, retention schedule)
• Develop new ideas on electronic document/records management and strategizes towards a digital working environment
• Evaluates the organization’s records management practices, identifies gaps and plans corrective actions.
• Coaches focal points and ensures implementation of standards
• Researches and benchmarks international solutions and best practices
• Represents the records management department by giving presentations or writing articles and reports
• Formulates  policies and procedures relevant to records management and information governance
• Controls, monitors, supervises and coaches document control staff, trainees and freelancers of the department
• Establishes contact with new focal points of the records management programme and conducts initial meetings to identify their needs and requirements
• Prepare long terms plans & communicates with external project implementation team
• Reports & presents on quarterly achievements and sets targets based on the annual strategic business plan
• Monitors, evaluates and give consultations on archiving activities such as disposal and long term retention

Job Requirements

• Bachelor’s Degree (business or equivalent: specialist / master courses in records management, information sciences or data and documentation management, library sciences, archival sciences).
• 3-5 years of relevant experience in records management.
• Excellent computer skills especially in MS Office (Word, Access, Excel, PowerPoint, MS Project)
• Excellent communication skills.
• Knowledge of relevant technologies, platforms and systems (MS SharePoint, Oracle)
• Worked with document & records management systems (DMS)
• Knowledge of ISO 15489:2001, ISO 9001
• Project management experience
• Excellent time management skills
• Pro-active attitude, high adaptability and flexible mind-set.
• Fluent in English (Business English); Arabic will be advantageous.  Job Title Senior Records Management Specialist
  
  LocationAl Rayyan
  
  Organization Name Qatar Foundation for Education, Science and Community Development Department
  
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Requirements - MS Sharepoint ? I am seeing this for the fist time.What does it actually mean ?