Job Title: Executive Assistant
Organisation: AIDS Prevention Initiative in Nigeria (APIN)
Sector: Non-Governmental Organisation (NGO)
a) Manage the administration of the CEO’s office in order to provide an environment for efficient programming
b) Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
c) Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters Review documents and make summary notes to the CEO
d) Assist with the preparation of documents for presentation at stakeholder meetings
e) Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
a) Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
b) Arrange travel schedule and reservations for executive management as needed
c) Supervise and arrange appointments, meetings as well as oversee travel arrangements for the CEO
d) Undertake specific projects initiated by the CEO in order to support the programs
e) Handle incoming and outgoing correspondences as referred by the CEO
Qualification and Experience:
A good first degree and a minimum of four (4) years’ experience, preferably in the development sector; experience in managing confidential matters and working closely with top management is essential
Technical & Behavioural Competencies:
a) Ability to work independently with little or no supervision
b) Self-managed, with excellent organizational ability
c) Ability to interact with all cadres of staff
d) Ability to work under pressure
e) Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
f) Excellent written and verbal communication skills
g) Strong decision-making ability and attention to detail
h) Familiarity with the public health activities, especially in an HIV/AIDS environment
i) Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc.)
Mode of Application:
Qualified and interested applicants should visit the application link below to complete the online application form.
Link to Applican Form: APIN Vacancies
You should also upload your CV, which must contain a suitability statement, highlighting how your knowledge, skills and experience make you suitable for the position, and addressing the person specifications listed above.
The statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s name.
All applications must be submitted online. Late applications will not be considered and only shortlisted candidates will be contacted.
APIN offers very competitive terms of employment and is an equal opportunity employer. Women who are qualified for the position are therefore encouraged to apply.
Deadline: December 6, 2012.